e-Discovery Core Glosssary: D (part 2) - E
e-Discovery Core Glossary: Terminology
Below is a list of terminologies that are necessary for legal professionals involved with e-Discovery and Discovery litigation support.Discwipe Utility that overwrites existing data
DLT (Digital Linear Tape) A type of backup tape that can hold up to 80 GB (depending on format).
Document Date The original creation date of a document. For an email, the document date is indicated by the date stamp of the email.
Document Hold Notice See Preservation Notice
Document Metadata Properties about the file stored in the file, as opposed to document content. Often this data is not immediately viewable in the software application used to create/edit the document but often can be accessed via a "Properties" view.
Document Type or Doc Type A typical field used in bibliographical coding. Typical doc type examples include correspondence, memo, pleading, discovery, and many others.
Download To copy data from one computer to another, usually over a network or the Internet.
Draft Record A draft record is an initial version of a record before it has been completed, finalized, accepted, validated or filed. Such records include working files and notes. Records and information management policies may provide for the destruction of draft records upon finalization, acceptance, validation or filing of the final or official version of the record. However, draft records generally must be retained if they are deemed to be subject to a legal hold or a specific law or regulation mandates their retention and policies should recognize such exceptions.
Duplex Scanners vs. Double Sided Scanning Duplex scanners automatically scan both sides of a double sided page, creating two images at once. Double sided scanning uses a single sided scanner to scan double sided pages.
DVD (Digital Video Disc or Digital Versatile Disc) Similar to a CD, DVD’s can be written and read. DVDs are faster, can hold more information, and can support more data formats than CDs.
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Electronic Discovery ("EDiscovery") The process of collecting, preparing, reviewing, and producing electronically stored information ("ESI") in the context of the legal process.
Electronic Document Management For paper documents, involves imaging, indexing/coding and archiving of scanned documents/images, and thereafter electronically managing them during all life cycle phases. Electronic documents are likewise electronically managed from creation to archiving and all stages in between.
Electronic File Processing Generally includes extraction of certain metadata and text from files, identification of duplicates/deduplication and rendering of data into delimited format.
Electronic Image An electronic or digital picture of a document often formatted digitally as a TIFF or PDF document.
Email (Electronic Mail) An electronic means for communicating information under specified conditions, through systems that will send, store, process, and receive information and in which messages are held in storage until the recipients accesses them.
Email Metadata Data stored in the email about the email. Often this data is not even viewable in the email client application used to create the email, e.g., blind copy addressees, received date.
Email String (“Thread”) A series of emails linked together by email responses or forwards. The series of email messages created through multiple responses and answers to an originating message. Comments, revisions, and attachments are all part of an email string.
Embedded Metadata Embedded Metadata if often times hidden, but is an integral part of ESI, such as "track changes" or "comments" in a word processing file or "notes" in a presentation file. While some metadata is routinely extracted during processing and conversion for ediscovery, embedded data may not be. As a result it may only available in the original, native file.
Embedded Object An object embedded within another object, often appearing as an icon or hyperlink.
Encoding To change or translate into code; to convert information into digital format. For software, encoding is used for video and audio references, like encoding analogue format into digital or raw digital data into compressed format.
End Document Number (End Doc) The last single page image of a document.
ESI (Electronically Stored Information) Regardless of the media or whether it is in the original format in which it was created, as opposed to stored in hard copy (i.e. on paper). The Electronic Discovery Working Group of the Conference of the Chief Justices uses the following definition:
1(A) Electronically Stored Information is any information created, stored, or best utilized with computer technology of any type. It includes but is not limited to data; word processing documents; spreadsheets; presentation documents; graphics; animations; images; e-mail and instant messages (including attachments); audio, video, and audiovisual recordings; voicemail stored on databases; networks; computers and computer systems; servers; archives; backup or disaster recovery systems; discs, CDs, diskettes, drives, tapes, cartridges and other storage media; printers; the Internet; personal digital assistants; handheld wireless devices; cellular telephones; pagers; fax machines; and voicemail systems.
Export Data extracted or taken out of one environment or application usually in a prescribed format, and usually for import into another environment or application.
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